The Medical Administrative Assistant/Electronic Health Records and Clinical Medical Assistant Bundle Course thoroughly prepares students for the administrative/clinical skills and electronic health records clinical medical/administrative assistants need to know. This program integrates all of the front office topics including electronic health records and skill competencies required for today’s industry standards. This program also covers material dealing with medical office, medical records, management skills, client service skills and responsibilities, client education and legal/ethical issues.

Content includes, but is not limited to:

  • Knowledge of Health Insurance claims
  • Development of the Claim
  • Insurance Company Processing of Claims
  • Maintaining Insurance Claim Files
  • Safeguarding Confidentiality
  • Formating Requirements
  • Submit a Medical Bill
  • Medical Terminology
  • Anatomy and Physiology
  • Medical History
  • Examination procedures
  • Medical Reports
  • Terminology related to diseases
  • Diagnostic Tests
  • Treatment of body systems
  • Radiology Terminology
  • Pathology Terminology
  • Autopsy Terminology
  • Mental Health Terminology
  • Discharge Summaries
  • Identify different types of Medical Institutions and Medical Offices
  • Personal/professional, Medical/Legal and Bio-ethical Standards
  • Knowledge of Electronic Health Records
  • Patient Flow regarding EHR/EMR (scheduling, patient registration, insurance verification, and
    patient referrals)
  • Knowledge of HIPAA and the HIPAA Security Rule for use with EHR/EMR
  • Execute EHR file maintenance procedures (purging, archiving, finalizing and security)
  • Eight core functions of an EHR System
  • Computer Provider Order Entry

Length of Program

The Medical Administrative Assistant/Electronic Health Records Program is a 247.5 contact hour course. Total time for the course is 9 weeks for day classes, or 18 weeks for evening classes. Day classes are available Monday-Friday 9:00am-3:00pm. Evening classes are available Monday-Friday 6:00pm-10:00pm.

The Clinical Medical Assistant Program is a total of 499 contact hours consisting of 279 classroom hours, and 220 hours of clinical internship. This breaks down to approximately 9 weeks of academics for day classes and 16 weeks for evening classes. Classroom hours are 8:45am-3:00pm, Monday through Friday for Day Classes. Evening Classes meet Monday through Thursday, 6:00pm-10:00pm. Clinical hours will vary according to the clinical area assigned. Clinical hours are FULL TIME and are during daytime hours only. Clinical(s) usually amount to 6 weeks for most rotations or until you reach your 220 hour minimum. Total course time for the CMA day class is about 15 weeks and for CMA evening classes total length is about 22 weeks (end dates vary depending on various office hours at your clinical placement).


  • $4300.00 Tuition
  • $100.00 Registration Deposit
  • $625.00 Books & Materials Fee
  • $150.00 Computer Lab Fee
  • $81.00 CPR card/Insurance/Name Badge
  • Total is $5256.00.

*AAHC will set up payment plans for these fees.

Additional fees/supplies: Students will need general school supplies such as: pens, pencils and highlighters.

Additional Fees/Supplies: A current Medical Dictionary is strongly suggested for class and can be obtained from any bookstore for approximately $10. Students will need general school supplies such as: binders, notebook, paper, pens, pencils, erasers, and highlighters. CPR class will be offered for students who do not have CPR certification. Students must pay $25 to receive a CPR card. Students are required to purchase a minimum of two pairs of Royal Blue in color scrubs that must be worn at all times during clinical(s). These are approximately $30.00 a pair and can be purchased at any uniform or retail store. Students are also required to purchase a stethoscope and blood pressure cuff by the third (3) week of class; these are approximately $45.00 for the kit. A student name badge is part of student uniform and is required for clinical(s). Name badges will be provided by the Academy of Allied Health for $15. Uniforms will be worn six to ten (6-10) weeks after class begins. Students are encouraged to purchase a lab jacket, approximately $25.00; and any additional uniforms you may feel necessary for class/clinical(s). Liability insurance is required for each student before student is placed in clinical(s). The school has obtained student blanket insurance and each student will need to pay $41 before it will be applied to an individual student’s account. After payment you will then be eligible for clinical(s). At completion of course (including ALL clinical hours), students will take the National Certification exam.

Course Requirements

Students are STRONGLY encouraged to attend every session of class. Students must attend 80% of course; those missing 20% or more of classes will be automatically dismissed from class. A passing grade of 70% is REQUIRED before certificates of completion are issued.

Students will be allowed 3 makeup Exams. Make up Exams MUST be taken the first day of the student’s return to school; if not it will be a zero. After 3 they will be counted as zeros.

Admission Requirements

Registration must be completed in person. Students must pose high school transcripts or GED. Students must attend one of AAHC’s Career Overview Orientations before the application process can be completed. Students must fill out Application for chosen course, complete assessment, and have a successful interview with an AAHC staff member. Before start of class all students must provide (2) written letters of reference (1 personal and 1 professional).


Medical Administrative Assistant/Electronic Health Records Course is authorized by the Tennessee Higher Education Commission. This authorization must be renewed each year and is based on an evaluation by minimum standards concerning the quality of education, ethical business practices, health and safety and fiscal responsibility.